Staff Facilities Request

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Children in your family
Please list names and ages and whether or not you are requesting a scholarship for that child.
Child's Name Age Scholarship requested?
Is your family receiving financial aid from any other institution?
- Yes
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Family Member Institution/Program
Please explain in detail why you feel you need scholarship assistance for Mother's Day Out.
Please specify monthly amount you think you would be able to pay.
We can't guarantee this amount but this helps us in the selection process.
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Equipment Request Form

Name
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Name*
First Last
Email*
Are you a member of LMPC?
- Yes
- No
Day Phone
Cell Phone
Evening Phone
The following equipment is available for use. Please check all that apply to this request:
- Blu-Ray/DVD Player
- Canopies
- Chairs
- Coolers
- Power Point Projector
- Projection Screen
- Sound Equipment
- Tables
- Other
Please specify exactly your needs and equipment you will need.
What type/brand laptop will you be using? Specify connections available on your unit.
Number Round Tables:
Number Rectangular Tables:
Do you need linens?
Linens are available for events on the LMPC campus only.
- Tablecloths
- Napkins
Number of Chairs:
What specific kitchen equipment are you requesting?
Please list other equipment requested:
Equipment requested for:*
Time

: Hours

Minutes

AM/PM
Equipment Returned:
Time

:

AM/PM
Comments or notes:
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Welcome to LMPC! We're glad you are here. Sharing a few pieces of information will help us to better connect with you and answer any questions you may have about our church. Please fill out form below.

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This is my ______ visit to LMPC:*
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Are you looking for a church home?*
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- I'm not sure
I am (choose all that apply):
- Student
- Single
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Child(ren)'s Name(s) and Grade(s):
I would like information about:
- Children's Ministry
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- Men's Ministry
- Intro to LMPC membership class
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What are you looking for in a small group? (location, age, etc.)
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Serve

Salt & Light with Ski trip: An in-town retreat, Salt & Light begins on the Wednesday of the week the students return to school and ends on Sunday night. There is a featured speaker, an early morning breakfast, times of worship and reflection. For the past few years, the retreat has also included an out-of-town day ski trip on Saturday. There is no cost for the in-town portion, but there is a cost for the ski trip.
Ponderosa: An out-of-town weekend retreat from Friday night until Sunday at noon, usually in February, Ponderosa Bible Camp is a perfect location to hang out with friends, strengthen relationships and hear from our oldest students. Cost is determined annually.
Girl/Guy Retreat: Usually an out-of-town weekend event, the separate girls and guys retreats encourage gospel-rich conversations, fellowship, and discipleship. Cost is determined annually.
Missions Week: We serve some of LMPC’s strategic partners during a week in June. Helping Widows Harvest and Church of the First Born makes for a great missions week for our students. Cost is determined annually.
Beach Trip: Usually the first week in July, the high school ministry spends a week on Hilton Head Island enjoying fellowship on the beach during the day and having a conference-style time at night at Hilton Head Presbyterian Church. With a featured speaker, a time of worship, and a shared dinner meal, each night is full of Gospel-rich conversations. Cost is determined annually.
Rafting: As the event to welcome the rising 9th graders, our rafting trip down the Ocoee is preceded by lunch together and a sharing of our vision for high school ministry. Cost is determined annually.
Fall Retreat: An overnight retreat from Friday night to Sunday at noon, the fall retreat is at a nearby camp and is a time of building relationships – with Jesus and with fellow students and leaders. Cost is determined annually.
Progressive Dinner: Our Christmas event in early December, the Progressive Dinner moves between homes and the JHYB. Parents assist in preparing appetizers and desserts, and we cater the main course. The students sing carols, play games, and hear Christ-centered messages from youth leaders. Cost is determined annually.

Tacky Bowling: We don our tackiest outfits, head to SpareTime, and split into groups for some fun and fellowship. Cost is determined annually.
Girl/Guy Retreat: This event is an overnight retreat at the church. The girls have fellowship, meals, devotional times, and sleep overnight at the JHYB, while the guys do the same at the main building. Cost is determined annually.
Wells Fargo: Held at the Commons, Wells Fargo is a “team sports” type of event encouraging fellowship and loyalty to one’s team.
Missions Week: Usually in mid-June, this week is LMPC’s VBS week, and the students serve their younger brothers and sisters in the elementary department during this week of fun, fellowship, and mentoring.
Camp Kulaqua: Located in Florida, Camp Kulaqua is a highlight of our year. We join youth from other churches to worship, hear a featured speaker, play team games, and engage in a wide range of activities available at the camp. Cost is determined annually.
Ice Cream Olympics: Our event to welcome the rising 6th graders, Ice Cream Olympics is a messy and fun event in which we break into teams and use ice cream in the games. After getting hosed off post-Olympics, we partake of frozen treats, and students hear about our ministry philosophy and programs.
The Green Bean Game: This favorite event of the year, “The Green Bean Game Recon Thing” gets its name from the coveted cans of green beans hidden in the church building. The student teams are tasked with finding the hidden cans, but they cannot be caught by the co-directors while they search the dark building.
Fall Retreat: An overnight retreat from Friday night to Sunday at noon, the fall retreat is at a nearby camp and is a time of building relationships – with Jesus and with fellow students and leaders. Cost determined annually.
Progressive Dinner: Our Christmas event in early December, the progressive dinner moves between the JHYB and main building. Parents assist in preparing appetizers and desserts, and we cater the main course. The students sing carols, play games, and hear Christ-centered messages from youth leaders. Cost is determined annually.

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Who Can Get Married at LMPC?

In accordance with the wedding policy approved by the Session, those who fall into one of the following categories are welcome to request the use of the church facilities for their wedding:

LMPC members
LMPC associate members (students or temporary residents who maintain their primary membership with a home church but have joined LMPC as associate members)
children of LMPC members
young adults* who were active and regular participants in the youth ministry
college students* who
- attend LMPC regularly
- and participate regularly in at least one church ministry
LMPC-supported missionaries
children of LMPC-supported missionaries

*An LMPC pastoral recommendation confirming the involvement of the applicant is required in order to begin the application process.

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General Information
If you are looking for information about getting married at LMPC, please email weddinginfo@lmpc.org or scroll down to the “Weddings” box at lmpc.org/booking. This form is not for weddings.
Your Name*
First Last
Email*
Are you a member of LMPC?*
- Yes
- No
- I’m a regular attendee
Phone Number
Event Name*
Start Date*
End Date*
Start Time*

: Hours

Minutes

AM/PM
End Time*

: Hours

Minutes

AM/PM
Recurrence
- one-time event
- weekly
- monthly
- quarterly
- irregular
Location Requested*
- Main Building
- JHYB
- Church Office Building
- Other
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Room(s) requested (if any)
Click here to view room names, numbers, and capacity.
Room(s) requested (if any)
Capacity for each room is listed in parentheses.
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Room(s) requested (if any)
Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.
Room(s) requested (if any)
Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.
Room(s) requested (if any)
Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.
Chairs/Tables request
Will you need chairs and/or tables?
- Chairs
- Tables
Number of chairs
Please enter a number greater than or equal to 0.
60" round tables
Please enter a number greater than or equal to 0.
8' rectangular tables
Please enter a number greater than or equal to 0.
How do you want the room set up?
Please describe the room set up in detail.
Number Attending
Please enter a number greater than or equal to 0.
Describe your event
Please be as detailed as possible.
Would you like this event published on the church calendar?*
- Yes
- No
Food/Beverage/Linens
Kitchen Location
Catering Preference
If outside caterer, name of responsible party:
Caterer's Email*
Meals requested:
- Breakfast
- Lunch
- Dinner
- Light Snack
- Beverage Only
Do you need linens? (for on-site use only)
Please select which types of linens are needed.
Typically linen orders are placed the week prior to the event. You will be contacted the week prior to the event to confirm the tablecloth order.
Tablecloths are $7.00 each.
- No
- Tablecloths
Number of tablecloths
A/V Equipment
Do you have any A/V needs?*
- Yes, I would like to meet with an A/V tech.
- No, I don’t have any A/V needs.
Facility Use Rules & Regulations
Introduction
The Lookout Mountain Presbyterian Church (LMPC) campus’ primary purpose is as a place to carry on the ministry of the local church. LMPC has an active ministry to children, youth, adults and senior adults and has a significant outreach into the Lookout Mountain community.
Building use activities fall under the jurisdiction of the Session and the Church Administrator. No commitment for building use is finalized until the Release and Indemnity Agreement has been completed and approved.
Priority for use of LMPC buildings and grounds is first given to church programs and membership needs, second to LMPC supported ministries and then to existing longstanding relationships with several community organizations. Accordingly, availability for use to others is somewhat limited but will be considered. Members may request use of the facility Monday through Saturday. Non-members may request use of the facility Monday through Friday.
No activities or advocacy may take place within our buildings or grounds that conflicts with the practices of the congregation and the denomination as found in the Presbyterian Church of America (PCA) Book of Church Order, the Westminster Confession of Faith and the Bible.
Rules and Regulations
1. 1. BREAKAGE
  All persons and/or groups using our facilities are expected to exercise reasonable care and judgment to prevent defacement, damage or breakage. The person(s) signing the AGREEMENT for use shall be responsible for paying costs incurred by the church in cleaning, repairing, or otherwise refurbishing any part of the building and/or its furnishings and equipment which, in the judgment of the facilities staff, has been carelessly or irresponsibly subjected to more than normal wear and tear by the person(s) or groups(s) involved.
2. 2. CHURCH PROPERTY
  Church property will not be loaned, borrowed, or removed from church premises without prior permission from LMPC. Church property such as chairs, tables, etc. may be used when using the facility under the rules herein.
3. 3. FACILITY CARE
  The church area used by your group must be left clean and orderly with church furniture and property returned to its designated place. Unless approved by LMPC, users may not take tables and/or chairs or other items, from other rooms and/or areas of the church facilities. Specific rules for guests regarding the kitchen are posted in both the main church kitchen and the Jane Harris Youth Building kitchen. Please follow these when you are using these spaces.
4. 4. NO SMOKING, ALCOHOL, CONTROLLED SUBSTANCES ALLOWED
  LMPC buildings and grounds are designated smoke-free. The serving, consumption, or use of alcoholic beverages, marijuana, or narcotics shall not be permitted at any time on church property or on the grounds.
5. 5. BUILDING USE
  All groups agree that they will ensure that all event participants leave the building after the event.
6. 6. RESERVATION TIME
  The reserved room/space may not be used before or after the approved timeslot – even if there are no other reservations before or after your reserved time. Only reserved rooms may be used the day of reservation. Final clean-up for events must be completed by the ending time requested for your event. Changes to your scheduled time must be approved prior to your event.
7. 7. SUPERVISION OF CHILDREN AND YOUTH
  LMPC seeks to provide a safe environment for children and youth. All users of the facility are expected to follow the guidelines of this policy including the following:
  - • No fewer than two adults (18 years or older) should be present at all times during any program or event involving children and/or youth.
  - • Adult supervision is required at all times both inside and outside of the church property including the parking lot.
  - • Children and/or siblings of group members must stay with the group or under the care of additional adult supervisors.
8. 8. FOOD AND DRINK
  Food and drink should be limited to designated areas. No food or drink is allowed in the Sanctuary. Groups using church property are responsible for cleaning after each use – both inside and outside. If a private catering service is used for the event, the caterer will receive and must submit a completed vendor agreement that the church will send to them. Storing of catering equipment prior to the scheduled event is not permitted.
9. 9. DECORATIONS
  Decorations may not be attached to the walls or doors with tape or anything that will damage the surface. Please seek approval from LMPC before adhering anything to the walls or ceiling. All decorations must be removed immediately and completely following the event.
10. 10. EMERGENCY SCHEDULING CONFLICTS
  LMPC reserves the right to pre-empt any facility use agreement in cases of emergencies, such as funerals. Notice will be provided as early as possible.
11. 11. STORAGE
  Storage space is limited for organizations other than church groups. All organizations using the facility will be responsible for storing accessories offsite unless prior arrangements have been made through LMPC.
12. 12. SECURITY
  Our church works to maintain a safe and secure environment within the facility, however, no systems are foolproof. We ask that all users pay close attention to personal property and valuables, not leaving them unattended. The church is not responsible for theft or damage to personal property.
13. 13. TRANSFER OF PERMISSION
  The transfer or passing on by any group or organization of permission to use church facilities to any other persons or organizations is strictly prohibited.
14. 14. RECURRING USE AGREEMENT
  Recurring use is defined as use of specific rooms/area more than once a year for regularly scheduled programs or activities. Recurring use organizations must submit facility requests and release and indemnity agreements annually.
15. 15. PERSONAL GAIN POLICY
  For profit entities or products may not be promoted or advertised on the LMPC campus.
Read the above rules and regulations and indicate your agreement below.*
- I agree to the above facility use rules, and I have submitted the LMPC Facility Use Release and Indemnity Agreement.
Please do not close this tab or window until you see the confirmation page. Your form will not be submitted if you exit this page too soon after clicking the submit button. You will receive an email and see a confirmation page when your submission is complete. Look for your confirmation email – if you do not receive an email, the form likely did not go through.
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Mother's Name*

First Last

Mother's Date of Birth*

Mother's Home Phone

Cell Phone*

Father's Name*

First Last

Father's Date of Birth*

Home Phone

Cell Phone*

Family's Address*

Street Address Address Line 2 City State ZIP Code

Main Email Address*

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Secondary Email Address

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Children*

First Name

Last Name

Date of Birth

Grade

School Name

Allergies?*

Known Allergies (all children)

Special Instructions (all children)

Photo Permissions

Do we have permission to use your child(ren)’s image in LMPC media (website, publications, social media)? No names will be used.

Yes

Emergency Contact*

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Emergency Contact*

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Emergency Medical Information*

Pediatrician

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Preferred Hospital

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Facility Use Guidelines

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Food/Beverage/Linens

A/V Equipment

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Food/Beverage/Linens

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Facility Use Rules & Regulations

Introduction

Rules and Regulations

Chapel (100)
Choir Room (60)
Courtyard
Fellowship Hall (380)
Fellowship Hall Lobby
Kitchen
Library
Memorial Garden
Playground
Porte-cochere
Sanctuary (380)
Room 100 (Nursery)
Room 101 (Nursery)
Room 102 (Nursery)
Room 103 (Nursery)
Room 104 (Nursery)
Room 105 (Nursery)
Room 200 (Elementary)
Room 201 (Elementary)
Room 202 (Elementary)
Room 203 (Elementary)
Room 204 (Elementary)
Room 211
Room 212
Room 213
Room 300 (Elementary)
Room 301 (Elementary)
Room 312
Room 313

Chapel (100)
Choir Room (60)
Courtyard
Fellowship Hall (380)
Fellowship Hall Lobby
Kitchen
Library
Main Parking Lot
Playground
Porte-cochere
Sanctuary (350)
Room 100 (Nursery Area)
Room 102 (Nursery Area)
Room 103 (Nursery Area)
Room 104 (Nursery Area)
Room 105 (Nursery Area)
Room 200 (Elementary)
Room 201 (Elementary)
Room 202 (Elementary)
Room 203 (Elementary)
Room 204 (Elementary)
Room 211
Room 212
Room 213
Room 300 (Elementary)
Room 301 (Elementary)
Room 312
Room 313

Child's Name	Age	Scholarship requested?

Family Member	Institution/Program